Constitution

The Cheddar Revival Project will be known as Cheddar Revival.

The purposes of the Cheddar Revival Project are:

1. a. To identify fixed equipment in Cheddar Gorge which is deemed to be in need of replacement, and to arrange for its replacement with the most sustainable method available at the time of replacement.
2. b. To obtain and maintain landowner permissions for fixed equipment replacement.
3. c. To work with the relevant authorities and landowners to enable the safety of the general public whilst preparation and installation works are taking place.
4. d. To raise funds — for example but not limited to, by way of donations, collections, online appeals, applying for grant aid from relevant bodies.
5. e. To liaise with relevant external bodies such as the British Mountaineering Council and its staff, the SW Area of the BMC, the South West Fixed Equipment CIC, ASSAR, Cheddar Parish Council, Somerset Council, and the Mendip Hills National Landscape, as and when relevant.

1. a. The Cheddar Revival Project will have two formally constituted bodies:
   1. i.The Steering Committee
   2. ii.The Revival Group
2. b. All participants in the Steering Committee and the Revival Group are to be Membersⁱ of the Cheddar Revival Project. There is no membership fee, but a list of members and related methods of digital communication will be maintained by the Secretary of the Steering Committee.
3. c. The Steering Committee is tasked with collectively deciding the overall direction of the project, and for actively maintaining Purposes 2b, 2c, 2d, and 2e.
4. d. The Steering Committee will consist of the following voting members:
   An independent Chair

   A Secretary

   De facto members: the BMC Representative, the BMC Access Rep, and the BMC Cheddar Warden

   Two or three representatives from the Revival Group

   The Project Lead, who is the Revival Group co-ordinator (and may be one of the persons already listed)

   The Asset Manager, who maintains the Asset Register

   A Digital Communications specialist

   Any other role determined as needed from time to time
5. e. The Steering Committee will meet approximately quarterly or at some other frequency that it will determine, and may meet in open or closed session as required. The Steering Committee may meet in person, hybrid, or online, but all decisions must be taken at meetings, or, by prior agreement, by email. Instant messaging cannot be used for significant decision-making.ⁱⁱ
6. f. The decisions of the Steering Committee will normally be by consensus, but if needed by simple majority vote. The Chair will only vote if a casting vote is required to gain a majority on a decision.
7. g. The decisions and the minutes of the Steering Committee will be communicated to all Members.
8. h. The Revival Group will always meet in open session, and members of the Steering Committee are able to attend.
9. i. The Revival Group will be chaired by the Project Lead, who will request a member to take notes on decisions and subsequently arrange for them to be circulated via the Secretary.
10. j. The Project Lead is the sole arbiter on which members of the Revival Group are competent to work at height on fixed gear installation and replacement.
11. k. The Revival Group may meet in person, hybrid, or online. Decisions may be taken by simple voting at meetings or by online poll.
12. l. The Revival Group will elect representatives, including alternates, to attend the Steering Committee meetings.

1. a. In the first instance Cheddar Revival will not attempt to open a bank account.ⁱⁱⁱ In the interim, South West Fixed Equipment CIC (SWFE) will act as the project's bankers.^iv Should the project prove well and sustainably supported by volunteers and stakeholders then this decision may be reviewed.
2. b. The Project will maintain a list of assets ("the Asset Register"), in two classes:
   1. i.Consumable items such as resin, drill bits, bolts, lower-offs, strops etc.
   2. ii.Equipment such as ropes, belay equipment, drills & batteries etc.
   3. iii.Any equipment loaned to the project will be marked as such in the Asset Register.
   4. iv.All equipment must be subject to annual inspection and that inspection logged in the Asset Register.
3. c. The Project will maintain a list of all bolted routes in Cheddar Gorge ("the Route List"), where each route is marked as: Not yet Considered, No Action Required, Action Required, Underway, or Action Completed. Each of the last four categories will have the date of decision or completion recorded.

Should the Project need to wind up, its financial, consumable, and equipment assets will be distributed as follows:

1. a. Any monies remaining will revert to SWFE or its successors, or be donated to the BMC's Access and Conservation Trust, as appropriate.
2. b. Any consumables and equipment remaining will be donated to SWFE.